08 NCAC 07B .0102. ACCEPTING VOTER REGISTRATION APPLICATIONS

(a)  County boards of elections must ensure that fax machines are in good working order.  County boards shall also ensure that their fax numbers are made available throughout the county and to the State Board of Elections.

(b)  The State Board of Elections shall maintain all current fax numbers for county boards of elections on its Website at www.sboe.state.nc.us and shall provide telephone assistance to those seeking the proper fax number.

(c)  The county board of elections shall, as much as possible, ensure the quality and security of its fax machine.  A log of any problems or times in which the fax machine was not operational shall be maintained. 

(d)  The county board shall develop a plan for checking the fax machine for voter registration documents and shall ensure their delivery to a secure location to await processing.

(e)  The following shall apply to new registrations and changes of information submitted by fax:

(1)           New registrations and changes of party affiliation submitted by fax must be completed on a form outlined in G.S. 163-82.3 and must be followed by the original application with the original signature of the voter; and 

(2)           Changes of name or address submitted by registered voters by fax may be made in form of any written notice signed by the registrant that includes the registrant's full name, date of birth, former residence address, new residence address, and date of moving from the old to the new address.  Changes of name or address submitted by fax must be received by 5:00 p.m. on the 25th day before the election.  Original documents do not have to be delivered to the board of elections prior to processing for changes of address or names.

(f)  When a faxed voter registration document is received by a county board of elections office, staff must determine whether or not the document is a new registration within the county or a change of information within the county.  New registrations and changes of party affiliation shall be separated from changes of name or address received by fax.

(g)  Faxed original applications and changes of party affiliation may be held in queue until the original application is received by mail or other delivery.  Upon receipt of the original application, the application may be processed as timely if transmitted by the 20-day deadline.

(h)  Faxed changes of name or address may be processed immediately.

(i)  New applications and changes of information submitted by fax shall be maintained in the same manner as all other registration/change of information documents.

 

History Note:        Authority G.S. 163-22; 163-82.6; 163-82.15;

Temporary Adoption Eff. April 15, 2002;

Eff. August 1, 2004.