10A NCAC 09 .2318. RETENTION OF FORMS AND REPORTS BY A CHILD CARE OPERATOR

Each child care center operator must retain records as follows:

(1)           All children's records as required in this Chapter, except the Medication Permission Slip as referenced in Rule .0803(13) of this Chapter, shall be maintained on file for at least one year from the date the child is no longer enrolled in the center.

(2)           All personnel records as required in this Chapter shall be maintained on file at least one year from the date the employee is no longer employed.

(3)           Current program records shall be maintained on file for as long as the license remains valid.  Prior versions shall be maintained based on the time frame in the following charts:

 

(a)           A minimum of 30 days from the revision or replacement date:

 

Record	Rule
Activity Plan	.0508 (a)
Allergy Postings	.0901(e)
Feeding Schedule	.0902
Menu	.0901(b)
SIDS Sleep Chart/Visual Check	.0606(a)(7)

 

(b)           A minimum of one year from the revision or replacement date:

 

Record	Rule
Attendance	.0302(d)(3) and .1504
Daily Schedule	.0508(a)
Emergency Medical Care Plan	.0802(a)
Field Trip/Transportation Permission	.2507 and .0512
Fire Drill Log	.0302(d)(4)
Fire Evacuation Procedures	.0604(o)
Incident Log Playground Inspection	.0802(e) .0604(q)
Safe Arrival and Departure Procedures	.1003(b)

 

(4)           All building, fire, sanitation and pool inspections as referenced in G.S. 110-91, and Rules .0302 and .1403 of this Chapter shall remain on file at the center for as long as the license remains valid.

(5)           Records may be maintained in a paper format or electronically, except that records that require a signature of a staff person or parent shall be maintained in a paper format.

(6)           All records required in this Chapter shall be available for review by a representative of the Division.

 

History Note:        Authority G.S. 110-85; 110-91(9); 143B-168.3;

Eff. January 1, 1986;

Amended Eff. July 1, 2010; July 1, 2008.