20 NCAC 10 .0208. AWARD OF GRANTS

(a)  All applicants shall be notified in writing whether they have received a grant or not.  All awards shall be made subject to the availability of funds to the Commission. 

(b)  All grant awards shall be incorporated in a written grant agreement between the Commission and the grantee. The grant proposal, whether for a general grant or a request for proposals grant, shall be incorporated into the grant agreement and the goals, time lines and other grant objectives shall be performance standards for the grant agreement.

(c)  Funds shall be transmitted to grantees based on a schedule agreed upon in a grant agreement with the Commission.

(d)  The grant agreement may allow up to 50 percent of the total funding for the first program year to be paid upon signing of the contract if such payment is requested in the grant application for start up costs and initial administration.

(e)  Other payments to successful applicants shall be paid upon receipt of expenditure reports or invoices at mutually agreed upon periodic intervals in the grant agreement.

(f)  The Commission or the Commission staff may agree to amend time lines or payment schedules specified in the grant agreement when such changes do not undermine the purposes and goals of the grant.

(g)  The Commission may consider the applicant's past performance of grants and publicly funded projects when awarding grants.  The Commission shall not award money to an applicant whose past performance of Commission grants and program has been unsatisfactory according to these Rules.

(h)  The granting agreement shall also outline the standard accounting practices which the applicant must follow in order to facilitate review by the Commission staff or the State Auditor, or an outside auditor hired by the Commission.

(i)  If the Commission determines that grant funds are not being used for the purpose for which they were awarded, the Commission may cease making payments under the grant schedule until the problem has been resolved.  Grantees must pay back to the Commission any funds that the Commission determines have not been spent for the purpose for which they were awarded.

 

History Note:        Authority G.S. 147-86.33;

Temporary Adoption Eff. June 15, 2002;

Eff. August 1, 2004.