25 NCAC 01D .0605. EFFECTIVE DATE OF REALLOCATIONS FOR GRADED POSITIONS

(a)  An agency's request to reallocate a graded position shall be submitted to the Office of State Human Resources 30 days prior to the proposed effective date to allow adequate time for study and processing of the requests.

(b)  Salary increases to the minimum rate shall be given on the effective date of the reallocation.  If funds are not available, the increase shall be given from the first available funds and made retroactive to the effective date of the reallocation, so long as a notation is entered in the comments section on the personnel action reallocation entry made by the agency in the human resources information system at the time the reallocation occurs.  Employees who are denied increases to the minimum because of poor performance shall receive the increase on a current basis, that is, non-retroactively, but prospectively only if and at such time as the employee's performance issue is resolved and a notation shall be entered in the comments section on the personnel action entry made by the agency in the human resources information system at the time of the reallocation indicating that a review of performance will take place on or before a specific date in the future.

(c)  An agency may choose to recommend that the employee reallocated upwards receive a salary increase within the range and, if recommended, the salary increase shall be given on the effective date of the reallocation. If the desired amount of increase is not given on the effective date because funds are not available, equity considerations or performance, the increase(s), up to the full allowable amount, may be given at a later date(s) on a current basis, that is, non-retroactively, but prospectively only, so long as the required notation is entered on the comments section of the personnel action at the time of the reallocation.  If a subsequent promotion, reallocation up or down, demotion or reassignment occurs, this cancels the authorization to grant additional increases as a result of the previous reallocation.

(d)  If increases are to be given at later dates, a notation must be entered in the comments section of the personnel action reallocation entry made by the agency in the human resources information system stating the reason the increase is being delayed and showing the dollar amount of the allowable increase, the amount given, and the balance that may be given  later if funding becomes available and equity and performance supports awarding the increase. If no increase is to be given at a later date, no notation is needed in the comments section of the personnel action at the time of the reallocation.

 

History Note:        Authority G.S. 126-4;

Eff. February 1, 1976;

Amended Eff. July 1, 2012; July 1, 1990; January 1, 1990.